Oklahoma State University Athletics
Camp Gundy
November 20, 2008 | Cowboy Football
Football Admission Procedures for Camp Gundy
Game Registration Dates and Times:
Texas A&M:
Wednesday, Oct. 1st 6pm-7pm
Thursday, Oct. 2nd 6pm-7pm
Friday, Oc. 3rd at 8pm-10pm
Baylor:
Wednesday, Oct. 15th 6pm-7pm
Thursday, Oct. 16th 6pm-7pm
Friday, Oct. 17th at 8pm-10pm
Iowa State:
Wednesday, Oct. 29th 6pm-7pm
Thursday, Oct. 30th 6pm-7pm
Friday, Oct. 31st at 8pm-10pm
Oklahoma:
Students who have registered will be allowed to remove their tents Tuesday afternoon at 2pm and leave for the break without penalization.
Thursday, Nov. 20th 6pm-7pm
Friday Nov. 21st 6pm-7pm
Saturday Nov. 22nd 6pm-7pm
Sunday Nov., 23rd 6pm-7pm
Monday, Nov. 24th at 8pm-10pm
Purpose:
In order to regulate admissions into OSU home football games, and to provide a safe and enjoyable atmosphere for both those students wishing to watch the game, and the athletic department, who have to work in close vicinity to students camping out to enter games.
Registration Procedures Camping Out:
Students will be allowed to begin camper registration prior to all home football games. Students will be allowed to set up tents the day of registration in the designated area outside of Boone Pickens Stadium.
- If students are unable to register at this times stated, they must wait until the next available registration period. Tents arriving after the registration times have ended will be subject to regular student admissions.
- The registration periods will be made known to students as well as a copy of all admissions and camping procedures prior to registration time. Students will register a “tent” (tent being defined as a group of ten students who are housed in a physical tent) upon entrance to the camping grounds. In order to register, each of the ten students in the tent must have their name and student ID number with the tent leader. The tent leader will then register the tent with each of the 10 students' names and student ID numbers. The tent leader will then receive a tent number, explaining their place in line for entry to the stadium. The tent will be placed in the designated space for that tent number and must have tent number and tent list containing names and ID numbers prominently displayed on the outside of their tent for the duration of the camp-out.
- At the start of the registration time, all groups that have been present before the designated start time will have their tent leaders name put into a hat and the names shall be drawn by an Athletic Alliance member to ensure fairness to designate the order of those groups.
- Students will then be allowed to go to any part of the designated camping area, on the west side of Boone Pickens Stadium and will be allowed to leave the camp site as long as there is a representative from their tent present with their student ID at all times.
- If there is another Athletics event happening, campers will be allowed to have a “time out” to attend those events such as Homecoming and Hoops, Fridays at the Fountains, Women's Soccer games, etc.
Officiating Camping:
- There will be one student serving as Camp Director: Cody Brandt. Also, if the camp director is unable to help at a certain time the other Athletic Alliance Director Jonathan Pratt will help. Camp Director will act as liaison to the Athletic Department regarding any conflicts or discrepancies, and are given full authority to enforce rules, and to remove any person or tent from the list at any time.
- Registration, tent-checks, trash disposal, and other general concerns will be handled by camp representatives. These people will be drawn mainly from Student Government Athletic Alliance committee. There will be periodic tent checks, meaning there will be a representative going around to tents to ensure that one person from each tent is present with their student ID. Any special circumstances arising that may prevent a representative from the tent from being present must be discussed with a Camp Director prior to all ten members of the tent leaving. If no camper is found at their tent location, officials will continue to ask for campers when checking all surrounding tent areas, so as to allow campers to wander the entire campground. If a representative for a specific tent is not found after one tent check and contact with the tent leader is attempted (via telephone), the tent will then be removed from the list, and campers will be forced to register again at the bottom of the list. This policy is in place to prevent students from setting up a physical tent with no intentions to actually wait in line for game admissions.
- Any representative found in violation of camping policy, student government policy, or athletic department policy will be relieved from their duties. Camp regulators will not receive any special treatment for their help, but may be registered as a member of a tent. Any time they are serving as a camp regulator will make them eligible to be their on-site representative for that time. (This means that while they are working as a camp regulator, another representative from their tent is not required to be present).
Admissions Procedures:
- Students must have their tent areas cleaned and approved by 8am on game day. Students must be present with their student ID's , game tickets, and wristbands 30 minutes before gates open. Any student unable to be there at this time will be removed from the list and subject to regular student admissions. Campers whose tent areas are not cleaned and trash not picked up will be subject to the regular student admissions also.
- Students must be present for wristband registration the day of the game. These times will be announced depending on starting times of the game. If a student can not be present for this they must speak with the Camp Director. If a student does not, they will not receive a wristband and will be subject to regular admission to the game.
- Students will line up in order of their tent number and enter through an approved gate for early entry. This will be done spacing the tents out to allow for one tent to have a reasonable amount of entry time before the next tent enters, so as to prevent running in the stadium, or any other chaotic behavior. This will allow for entry based on time camping out, seeing that the first tent enters first and gets to choose any student section seat they wish. This will also maintain order during this time, and we will continue to allow tents in one by one until all tents have entered the stadium prior to general entry times. Students will enter the stadium through gates designated for early entry for student campers only, so as to prevent confusion and cutting in line from those students who did not camp out.
- In order to expedite the admissions process, students are encouraged to not bring bags into the stadium, as all bags must be checked at the gate. Any bag checking may delay entry into the stadium.
- There will be NO saving seats once entering the stadium. If this becomes an issue the Athletic Department will suspend camping.
Campground Rules and Regulations:
While camping out, one student per tent must be present with their student ID. The tent number and tent member list must be prominently displayed at all times. There will be several other rules in place, including but not limited to the following.
- OSU Athletics has the right to revoke any privileges at any time.
- Alcohol: There will be no alcohol permitted on the camp grounds. Those campers caught with alcohol will be removed from their tent and not allowed to camp for the remainder of the camping period for the upcoming game. Permission to camp at the next game will be up to the discretion of the Athletic Department.
- Grills: There will be no open flames of any kind permitted on the grounds. This means that no barrel fires or bar-be-que grills will be permitted. However, propane grills are allowed in the camp area (not in tents), but if this become an issue the Athletic Department can prohibit it for any future camp out.
In accordance with University Policy, propane grills would be required to be kept at least 20 feet from any tent or other structure and a hot work permit would be required for each grill.
- Power: No power is to be pulled from within Boone Pickens Stadium. Also electric blankets, electric heaters, and space heaters will not be permitted in Camp Gundy. All electric power used must have the cords taped down to the ground in order to keep a safe environment.
Daisy-chaining (two or more cords placed in series) of electrical cords will not be permitted. As an exception to this rule, a single “power-strip” may be added to the end of an extension cord that is plugged directly into an outlet. Not more than 2 devices may be plugged into the poser strip at any one time. Routing of power to multiple tents from a single cord/cord-power-strip will not be allowed.
- Smoking: Smoking is prohibited on the Oklahoma State Campus. Anyone caught in violation can and will be removed from the campsite.
- Littering: Littering will not be tolerated. There will be designated trash receptacles dispersed around the camp grounds. Campers will be given trash bags upon registering, and they will be responsible for using the bags provided, and for placing those bags in dumpsters located around the arena. All trash must be removed and placed in either a bag or in a trash receptacle before the game begins, and they will not be permitted to enter the stadium until the area has been checked for cleanliness. If additional bags are needed, please contact an athletic alliance member.
- Restrooms: There will be designated restroom areas on the camp grounds, in the form of Porta-Johns Friday night before games. These must be used at all times, and anyone found using the restroom on property not designated for a restroom will face the same punishment as those students found with alcohol. This includes no use of the outdoors as a restroom, and no using the restroom in “containers” which could be included in the trash collection. No students will be permitted to enter the stadium in order to use the restrooms.
Contacts:
Athletic Facilities:
405-744-3188
Debbie McCarthy
Camp Directors:
Cody Brandt
Athletic Alliance Director: Camping Director
(918) 946-7019
Jonathan Pratt
Athletic Alliance Director
(405) 831-1781
Athletic Alliance Committee
Cody Brandt
Jonathan Pratt
Josh Bailey
Alex Toofan
Bob Clougherty
Zach Roberts
Sarah Mixon
Lauren Santana
Clifton Woods
Remember, you are a representative of the university when at Camp Gundy. Be respectful! OSU fans are respectful, respected and classy. Let's keep it that way.
